This organization, like many in child and family service organizations, suffered from many problems related to mileage reimbursement. Today, they are saving money on mileage reimbursement, and accurately accounting for their home commute policy.
The California Alliance of Child and Family Services, or California Alliance, is leading the change to provide support for the state of California’s children, youth and families. California Alliance champions the efforts of companies and organizations that provide advocacy for children and families. It also lobbies for policy and service improvements on behalf of those organizations.
CompanyMileage, which has had an associate partnership with California Alliance for many years, offers a discount to member organizations on it’s expense and mileage reimbursement solutions, SureMileage, SureMobile and SureExpense. Today, over 25 California Alliance members have already become CompanyMileage customers as a result of this partnership.
Recently, another California Alliance member selected SureMileage to improve and automate mileage reimbursement. This organization discovered CompanyMileage after receiving several referrals from other members that had also been positively impacted by the company’s software solutions.
This organization, like many in child and family service organizations, suffered from many problems related to mileage reimbursement. At the end of the month, for example, mobile employees would scramble to submit mileage and expense reports. These reports were often inaccurate, with exaggerated odometer readings and reimbursement for personal trips. The organization also discovered that employees were often submitting expense reports that included reimbursement claims for commutes that began at home. Verifying each of these reimbursement claims overwhelmed the accounting department, which caused bottlenecks when issuing reimbursement.
While these traditional reimbursement systems based on odometer readings are rife with inaccuracies, SureMileage, from CompanyMileage, provides employers with a secure and accurate system for employees to manage mileage reimbursement. In addition, SureExpense is a module that helps reimburse employees for expenses such as tolls, parking, hotels and client meals. Both are available on mobile devices through SureMobile. CompanyMileage solutions also work seamlessly with all major accounting and payroll systems. They are IRS and HIPPA compliant, and security is ensured through a three-tiered system of encryption, certified data centers, and privacy policies.
Before discovering CompanyMileage, the organization had already met with several alternative solutions for mileage reimbursement. The referral from other California Alliance members led to a demonstration of SureMileage and SureMobile. The organization found CompanyMileage’s ability to seamlessly integrate with payroll solutions impressive. They also enjoyed the flexibility of the system, which allows the organization to easily update and customize their ever-changing customer address book. They immediately proceeded to a proposal following the demonstration.
Today, this organization is saving money on mileage reimbursement, and accurately accounting for their home commute policy. Mobile employees are also using the SureMobile app as they complete their workday, and are no longer spending hours on mileage and expense reports.