CompanyMileage vs. Motus: How Do They Handle Business Mileage Reimbursement?

Business mileage reimbursement represents one of the larger recurring expenses for any company with employees on the road, and it’s also one of the easiest to get wrong. Across a mobile workforce, inaccuracies, omissions, or duplications on individual trips add up fast. The method you use to track and calculate mileage has a direct effect on what you pay out each month. That makes choosing the right business mileage reimbursement solution for your business a pretty high-stakes one.

Motus and CompanyMileage are two established names in the business mileage reimbursement space. Both offer an automated solution for companies that reimburse employees for the work-related use of their personal vehicles, but they reach that goal in different ways.

The right choice for your business depends on how your team works, how much you want to consolidate into one system, and how you prefer to buy and roll out new software. To help you make the best-informed decision possible, today we’re taking a closer look at Motus, CompanyMileage, and how they compare.

At a Glance

Before looking at individual features, it helps to understand where each company has positioned itself within the business mileage reimbursement market. Motus and CompanyMileage serve overlapping buyers, but they’ve taken the platforms in different directions. 

Motus positions itself as the enterprise standard for business mileage reimbursement.Its customer roster includes large enterprises such as ADT, CVS, Georgia-Pacific, and National Grid.

Motus’ product line includes, but also extends beyond mileage reimbursement. Motus Reimburse covers vehicle reimbursement through Fixed and Variable Rate (FAVR) programs, while its Everlance Business product adds Cents-Per-Mile and Tax-Advantaged Accountable Plan options for smaller and growing teams. Motus Protect layers in insurance and motor vehicle record monitoring, plus driver safety training.

Two more products extend the Motus platform past vehicles entirely: Mobilize handles device and BYOD reimbursement, and Localize provides relocation and cost-of-living data. The result is a suite that can consolidate several reimbursement programs under one vendor.

CompanyMileage takes a narrower path, concentrating on business mileage reimbursement and closely related travel and expense costs. CompanyMileage offers a connected suite of three software solutions for travel expense reimbursement. SureMileage, its mileage reimbursement software, handles mileage tracking and reimbursement. 

SureMobile translates the functionality of SureMileage into a mobile app for employees in the field. Using SureMobile, mobile workers can organize, edit, and send expense reports in minutes, no matter where they are.

Finally, CompanyMileage’s expense software, SureExpense, manages non-mileage T&E expenses. It fully integrates with SureMileage and SureMobile, so businesses can handle T&E expenses in one location. 

CompanyMileage serves clients in a number of industries, including human services, healthcare, and nonprofit organizations. To that end, they are HIPAA compliant, and sign Business Associate Agreements (BAAs) with their healthcare clients. They’re also PCI DSS certified, and TX-RAMP certified for Texas state agencies.

How Each Platform Calculates Mileage 

When reviewing software solutions for business mileage reimbursement, one of the biggest questions will always be how that mileage is calculated. The method chosen determines accuracy, cost, and, often, how easy the software is for employees to learn and use. 

GPS Tracking

Motus GPS technology to track employee mileage through its app. Employees get a choice between two capture methods. SmartTrack, which Motus describes as its set-it-and-forget-it option, runs automatically, using the device’s motion sensors to start and stop GPS. Employees who prefer manual control can start and stop tracking with a button push. 

SmartTrack and the Bluetooth Pairing Modes automatically turn the GPS on and off as needed, which Motus claims reduces phone battery drain by 80%. They also claim that their systems allow employers to differentiate between business-related mileage and mileage ineligible for reimbursement, like commutes and personal errands. 

Motus offers Fixed and Variable Rate (FAVR), Cents-Per-Mile (CPM), and Tax-Advanted Accountable Plans (TAAP). 

Point-to-Point Calculation 

CompanyMileage’s reimbursement solution, SureMileage, calculates mileage using a point-to-point method. The system takes the starting and ending address of each trip, maps the best route between them, and uses that route to set the reimbursable distance. When an employee reaches their destination, they can record their location, date, and time, with a single tap, using SureMobile’s Quick Capture feature. The calculation runs from there.

The benefit in SureMileage’s point-to-point mileage tracking is what it leaves out. Because the software automatically tracks and calculates mileage and reimbursements between two points, the padding that often ends up in expense reports, such as inflated mileage and personal trips, gets skipped. Since there’s no need for mileage calculations or manual data entry, the margin for human error gets reduced even further. 

SureMileage calculates reimbursement using a set mileage rate. Most businesses opt to use the IRS standard mileage rate, but it’s not required. CompanyMileage also offers a free rate calculator, which helps businesses find rates based on fuel prices in their geographic area, rather than on national averages. 

Similarities and Differences

Motus reports that customers who switch to their platform from self-reporting mileage save an average of 25% on reimbursement costs. CompanyMileage also reports savings up to 25%, crediting it to the efficiency of the point-to-point method.

Those claims exist separately, but the matching figures point to another common thread. Both products posit that moving away from manual, self-reported mileage logging methods to automated, verified tracking can generate substantial savings. 

They just diverge on how they arrive there. Motus builds its savings on GPS logs that record the route the driver actually travels. CompanyMileage relies instead on direct address-to-address routes that leave optional miles out of the calculation from the start. 

For a buyer, the practical question is which method fits the workforce: a verified record of real routes, or a calculated direct distance between the points that matter.

Focused Tool or Broad Platform

The biggest way CompanyMileage and Motus differ is in how much ground they try to cover. Scope often defines what software solution works best for a given company. It has less to do with the actual business mileage reimbursement quality than with how many related programs you want to run through a single vendor. 

Motus is a broad platform that positions vehicle reimbursement as its core service. Around it, the company also offers driver risk monitoring through Motus Protect, device and BYOD reimbursement through Mobilize, and relocation and cost-of-living data through Localize. 

Using Motus, a large enterprise that reimburses employees for vehicles, phones, home internet, and relocation can run all of it through one vendor and one set of account contacts. That consolidation carries real value for those enterprises: fewer moving parts, one source of truth, and a single team that handles the whole account.

CompanyMileage, on the other hand, covers a narrower field – and it does that on purpose. CompanyMileage’s three products are all interconnected and all work toward the same goal. SureMileage tracks mileage, SureMobile lets employees log it in the field (even when offline), and SureExpense handles other travel and expense costs. 

With CompanyMileage, a company that wants to focus on mileage and expense reimbursement receives a tool built specifically for that, without the option of device or relocation modules it won’t use. Instead its depth is in its workflow. CompanyMileage provides fast, accurate tracking with automatic commute deductions, customizable approval workflows, automatic flagging of behaviors like duplicate reporting and adjusted mileage, and integration with most major accounting and approval software.

The tradeoff for the buyer is a straightforward one. A broad platform consolidates many platforms and asks you to buy into a wider system to get there. A focused tool does one job extremely well, and leaves the adjacent programs to adjacent vendors. 

Neither is better in the abstract. The right answer depends on whether your priority is consolidating a range of reimbursement programs or getting the most capable mileage-and-expense tool for the money.

Pricing, Contracts, and Implementation 

CompanyMileage has two tiers, SureMileage and the Full Suite. Pricing is a base fee plus a with-user cost, but the website provides the average cost per user (based on a 70-user contract) for the sake of comparison. For SureMileage, that average cost per user per month is $9.50. For the Full Suite, which adds access to SureExpense, that cost per user per month is about $12.

CompanyMileage uses month-to-month contracts instead of annual ones. Onboarding minimal setup, and free training. CompanyMileage comes standard with 70-plus payroll and accounting integrations, and if a company runs a system CompanyMileage doesn’t integrate with, they build that integration at no extra cost. Businesses must request a quote to view a pricing plan built specifically around their workforce.  

Motus also tailors pricing to the business, and does not advertise average rates. It prices based on three tiers. The first tier is Motus Reimburse, which is priced per driver with volume discounts. Motus Protect adds risk protections like driver safety training and records monitoring, also priced per driver with volume discounts. 

In the third pricing tier, users can pay for additional features such as Insights Pro, an AI-powered tool that generates advanced analytics based on user data. The third tier also includes systems integrations and CO2 emissions reporting, at additional cost.

Motus mostly contracts on an annual basis, but offers customization for businesses that need it. Because Motus tailors implementation to the specific needs of every organization, implementation usually takes 6-8 weeks.  

The contrast here comes down to buyer effort and commitment. CompanyMileage is built for fast adoption, without a long-term contract lock-in. Motus offers a longer term, guided rollout. 

What’s the Best Fit for Your Organization?

The right choice between these two platforms depends less on which is overall “better” and more on what your business needs, and how you want to purchase it. 

Choose CompanyMileage if You Want a Focused, Fast-to-Launch Tool

CompanyMileage’s products suit organizations focused on accurate mileage and expense reimbursement, without any broader applications or platform around it. CompanyMileage is a good match if:

• You’re focused on solving mileage and T&E reimbursement, and you want as much depth on those workflows as possible
• You run a mobile or field workforce
• You work in healthcare or related fields and regularly handle protected health information (PHI) 
• You want to get started quickly, with no annual contract, no setup fees, and no fees for training. 
• You want to manage business mileage reimbursement costs by paying on direct, calculable routes
• You want seamless integration with your payroll and accounting systems, including a custom integration built at no cost if the program you use isn’t already supported
• Your business operates seasonally and you want to contract on a monthly instead of an annual basis 

Choose Motus if You Want a Broad, Consolidated Platform 

Motus supports larger businesses that want to run several reimbursement programs, through one vendor, with guided, tailored setup along the way. Motus is a good match if:

• You have 10 or more employees driving for business in the United States, Canada, or both
• You want business mileage reimbursement alongside device and BYOD reimbursement, relocation data, or driver risk programs
• You want a solution with built-in insurance and motor vehicle record monitoring, as well as driver safety training 
• You want to choose between reimbursement models: FAVR, Cents-Per-Mile, and Tax-Advantaged Accountable Plans 
• You value strategic consulting and implementation support, and prefer a slow, guided rollout over a faster, self-serve one. 

There’s no obvious wrong answer here, but the deciding factor seems clear. A company that wants one transparent capable tool for mileage and expense reimbursement that they can quickly take live, will lean toward CompanyMileage. 

A company consolidating several reimbursement programs across a large workforce seeking a high level of configurability and a guiding hand to lead them, will lean toward Motus. 

Both handle the core job of business mileage reimbursement; the fit comes down to how much surrounding program you need and how you prefer to buy it.

Choosing Your Business Mileage Reimbursement Software 

Motus and CompanyMileage both handle business mileage reimbursement by replacing manual logs with an automated, IRS-compliant system. Both report significant cost savings for companies that use them over manual logging methods. However, there are areas where they differ.

The first is in how they calculate mileage. Motus uses GPS-verified logs that record the route a driver travels, while CompanyMileage uses point-to-point calculation that sets reimbursable distance based on the best route between two addresses. 

The second is scope. Motus is a broad platform, consolidating vehicle, device, relocation, and driver programs into one vendor. CompanyMileage concentrates on mileage and expense reimbursement, and builds depth there.

The third is how you buy and roll out the software itself. Motus runs a weekslong, consulting-led process with pricing set through a demo. CompanyMileage publishes low-commitment terms with no annual contract, no setup fees, and free training. 

For businesses prioritizing accurate, cost-controlled business mileage, delivered by a focused tool that goes live quickly and with flexible contracting, CompanyMileage is the software for you. In turn, you and your team see clean, accurate mileage logs and automated, configurable expense approval workflows. 

Because SureMileage integrates with all major accounting and approval software, at no extra cost, businesses are guaranteed a fast, accurate business mileage reimbursement process, from the initial trip all the way through reimbursement. 

To learn more about how CompanyMileage can help your company manage business mileage reimbursement, and even save money in the process, contact us and request a demo today!