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Last Updated: March 20, 2018
A Quick-Reference Guide for Employers
With all of the focus on corporate tax rate changes this year, you could be forgiven for not picking up on a small but crucial change that will affect organizations with employees who use their personal vehicles while working. In previous tax years, employees who were not reimbursed the full IRS rate for mileage by their employers could deduct the difference in excess of 2% of AGI on their tax return – although, in practice, only about a third did so. Now, with the 2018 tax law changes, unpaid Business Expenses have been eliminated altogether as tax-deductible items. This means that even those employees who have previously itemized on their tax returns to obtain a mileage relief will no longer be able to do so.
With staff turnover being a costly drag on management time, not to mention the increasing costs of recruitment, the pressure on companies to pay the full IRS rate for mileage will undoubtedly increase this year. Those organizations that do pay the full IRS rate will enjoy a competitive advantage in terms of hiring versus those that do not.
As our economy nears full employment, the pressure on employers to find and retain quality staff is expected to be a key challenge in 2018 and beyond. For employers worried about the cost of increasing the reimbursement rate per mile, a change of mindset is required. Traditionally, companies have paid less than the IRS rate per mile to offset a perception that employees may be abusing the system by artificially inflating their mileage claims.
We encourage employers everywhere to pay their staff at or near the IRS rate per mile, but to ensure all mileage claims are accurate by implementing the easy-to-use mileage tracking software by CompanyMileage. By doing this, you can save an average of 20-30% on your mileage claims – meaning in a typical application you can enjoy the competitive benefits of paying a higher rate per mile to your employees and still save money for the organization overall!
Some of the proven advantages of reimbursing a higher rate per mile for your staff include:
In conclusion, there has never been a better time than the present to begin paying your mobile workforce higher mileage rates for business travel. If it is too much to increase in one jump, you might choose to implement a staged increase from your current rate per mile towards the goal of the IRS rate over the next year or so. Whatever rate you chose, by implementing the mileage tracking and reimbursement systems from CompanyMileage, you will be sure to save considerable time and money on your mileage claims. Over the years, we have helped employers save millions of dollars – why not take the first step to joining them by requesting a demo today?
Written by The CompanyMileage Team
Marketing
CompanyMileage helps hundreds of organizations across multiple industries effectively manage the cost of reimbursing employee mileage expenses through it's mileage and expense management software solutions.
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Ready to see what CompanyMileage can do for your bottom line? Learn how using an accurate, efficient, and simple mileage reimbursement software can translate to over $1,000 in annual savings per mobile employee!
There’s a reason why hundreds of organizations prefer using CompanyMileage to track over 500 million miles a year, submit expenses, and process reimbursements. Discover how easy the process can be with the right tools.
On average, our clients experience a tenfold return on investment with CompanyMileage. Don't miss out on these savings – reach out to us today and see how much you could save!